Data Room Technologies For All Types of Transactions

When people think of a”data room,” they immediately think of the due diligence process that supports the financial and legal negotiation of the agreement between two or more parties. However, the technical development of these platforms means that they are now also more often being used to facilitate an array of business transactions including the sale of assets, fundraising and even restructuring.

The top virtual data rooms have various security and document management options that facilitate all types of transactions. Auto indexing and bulk uploads are typical features that can help build a solid file system quickly. They also have a search feature which combines multiple criteria in order to provide quick and precise results. Some also have a “fence view’ feature that blacks out certain areas of a file to prevent unauthorized downloads or taking screenshots. The most reliable providers have access security features, such as multi-factor authentication, granular user access rights and time and IP restriction.

Some vendors offer integration with machine learning or artificial intelligence (AI) tools that could help during the due diligence process by reducing the amount of documents to be viewed. This can be particularly helpful when dealing with complicated or long documents.

Other essential technologies that are available in the most respected rooms include a drag-and drop interface, multilingual support and OCR and file preview and smart AI categorization. These capabilities make navigation and searching huge amounts of data a lot easier particularly when it is in several languages.